Fyxer alternatives, and where ours loses

The short answer

Pick by what you need. This list is not a ranking, and we don't put ourselves first.

• Stay with Fyxer if you want drafts and meeting notes in one tool, for one or two people.
• Copilot in Outlook if your team already pays for Microsoft 365. Copilot Chat in Outlook costs nothing extra on eligible plans.
• Gemini in Gmail if your team is on Google Workspace. Every Workspace plan on Google's price page includes it.
• Superhuman if you are happy to switch to a new email app.
• Shortwave if you use Gmail and want a new AI email app with a free plan.
• Missive if your team shares inboxes and wants one app for all of them.
• SaneBox if you only want your inbox sorted. It doesn't write replies.
• MailMaestro if you want a low-cost add-in for Outlook or Gmail.
• Lindy if you want an AI helper that also books meetings from your email.
• Inbox Zero if you want open-source software you can host yourself.
• Achieve AI Email (we make this one) if you want one price for the whole company and people who set it up for you. Read where it loses first.

What Fyxer does well, and what it costs

Fyxer works inside Gmail and Outlook, so you don't switch apps. It drafts replies in your tone. It sorts your inbox with labels. It takes notes in your meetings. It has a scheduling assistant and a daily briefing. It says it "will never send an email on your behalf." You read each draft and send it yourself.

Its security papers are strong. Fyxer says it is "SOC 2 Type II and ISO 27001 certified." It also lists HIPAA and GDPR, and shows a CASA Tier 2 badge.

Fyxer prices

• Free: $0. No drafts and no inbox sorting.
• Pro: $49 a month per person, or $37 a month if you pay yearly.
• Team: $99 a month per person, or $64 a month if you pay yearly.
• Enterprise: a yearly contract, priced for your company.
• Use is counted in credits. Pro has unlimited credits for the first 3 months, then 3,000 per paid member.
• Paying yearly saves "up to 35%." There is a 14-day trial of Pro.

Some lists still quote old Fyxer prices. These come from Fyxer's own page.

Why people look elsewhere

• The price is per person. Five people on Pro pay $245 a month.
• It works with Gmail and Outlook only.
• It never sends, even the easy replies.
• The free plan doesn't draft replies.
• Choosing where your data is stored (EU, UK or US) is on Enterprise only. Canada isn't mentioned on its pricing or security pages.

Sources, checked October 22, 2026: fyxer.com/pricing, fyxer.com/security, fyxer.com.

Fyxer alternatives at a glance

Prices are per month, billed monthly, as each company printed them. Click a price to see the source.

Checked October 22, 2026 (Missive October 26, 2026). We did not convert currencies. Ours and Google's are in Canadian dollars. "Not stated" means the pages we checked don't say.

Who trains on your email?

Your email holds client names, prices and private deals. So ask each tool one question: can an AI model learn from it? Here is what each one says, in its own words. Our row comes first, because it is the row where we lose.

What this means for you

Most tools here make some kind of no-training promise. Read the exact words, because some only cover other companies' AI. On our standard plans, an outside AI model may learn from your email. If that rules us out, ask for our no-training plan. It sends your email to a different AI model, under a written promise. The price is custom, because that model costs more. Email [email protected] for a quote. The full story is in our Data FAQ.

What a team of five pays

Most tools charge for each person. We charge one price for the company. Here is what five people pay, and ten, at monthly prices.

• Our Team plan covers up to 5 mailboxes and 10 users. Ten people can share it if they share 5 mailboxes. If each of the ten needs a mailbox, that's Business at CA$299. It covers up to 15 mailboxes and 25 users.
• Superhuman lists a discount for 5 or more accounts on Business. It doesn't print the amount, so it's not in the table.
• SaneBox isn't in the table. It charges per email account, and it doesn't write replies.
• For one person, ours is not the cheap pick. Solo is CA$49 a month. MailMaestro Pro is $12, Shortwave Pro is $18, Inbox Zero Starter is $20 and Superhuman Starter is $30.

Monthly billing, prices checked October 22, 2026 (Missive October 26, 2026), sources linked in the table above. We did not convert currencies. Ours and Google's are in Canadian dollars. The rest are as each company printed them.

The alternatives, one by one

Grouped by what each one is for. Not ranked.

Copilot in Outlook: for Microsoft 365 teams

Copilot drafts emails, sums up long threads and helps manage your calendar, inside Outlook. Copilot Chat includes Copilot in Outlook at no extra cost with eligible Microsoft 365 plans. The paid Business add-on is $25.20 per user a month, or $21 billed yearly. A lower promo price runs to December 31, 2026. Microsoft says prompts, responses and Graph data "aren't used to train foundation LLMs." For tenants set up in Canada, Microsoft stores Copilot content at rest in Canada. That beats us on data location. It works in Outlook only.

Sources, checked October 22, 2026: Copilot for business, Copilot privacy, data residency terms.

Gemini in Gmail: for Google Workspace teams

Gemini helps you write and reply in Gmail. It sums up long threads and answers questions about your inbox. It comes with every Workspace plan on Google's price page. Starter is CA$11 per user a month, or CA$9.20 billed yearly. Google says Workspace does not use customer data to train models without your permission. It works in Gmail only. You can choose to keep data in the US or the EU, on Business Standard and up. Canada isn't one of the choices.

Sources, checked October 22, 2026: Workspace pricing, Gmail, privacy hub, data regions.

Superhuman: for people happy to switch apps

Superhuman is its own email app. You connect Gmail or Outlook accounts to it. It writes with AI, labels mail for you and sums up threads. Auto drafts are on the Business plan. It can also send fully written emails for you, if you want. Starter is $30 per member a month, or $25 billed yearly. Business is $40, or $33 billed yearly. Superhuman says: "Neither Mail nor any vendor trains on your data."

Fyxer vs Superhuman. Fyxer works inside the inbox you have. Superhuman is a new app you move to. Fyxer never sends, and Superhuman can. Fyxer Pro is $49 per person. Superhuman Business, with auto drafts, is $40.

Sources, checked October 22, 2026: pricing, Superhuman Mail, AI overview.

Shortwave: for Gmail users who want a new app

Shortwave is an AI email app for Gmail and Google Workspace. Other mail, like Outlook, has to be connected through Gmail first. It writes replies, sorts with AI filters and sums up threads. Its sister product, Tasklet, drafts replies for you. Pro is $18 per seat a month, and Business is $30. There is a free plan with limited AI. Shortwave says: "No third-party LLMs are trained on your data." It also says it is CASA Tier 2 compliant.

Source, checked October 22, 2026: shortwave.com/pricing.

Missive: for teams that share inboxes

Missive is a team email app. It puts shared inboxes, email, SMS and social accounts in one place. It works with Gmail, Outlook and IMAP. Its AI drafts replies and sums up conversations. You pay for AI with Missive credits, or with your own key from OpenAI, Anthropic or Google. The price page doesn't say which plan includes AI. Starter is $18 per user a month, or $14 billed yearly. There's no free plan, but there's a 30-day trial. Missive says it is SOC 2 Type II certified, and that it "doesn't train on your emails, ever."

Sources, checked October 26, 2026: pricing, AI assistant, security.

SaneBox: for sorting only

SaneBox sorts your mail into folders. It sends a daily digest, tracks emails that got no reply and lets you snooze mail. It doesn't write replies. It works with almost any mail service: Gmail, Microsoft 365, iCloud, Yahoo, Fastmail and any IMAP server. It charges per email account, not per person. Snack is $9.49 a month for one account. SaneBox says it "only analyzes headers to determine what's important." We found no statement about AI training.

Sources, checked October 22, 2026: pricing, security, sanebox.com.

Lindy: for an AI helper that does more than email

Lindy sorts your inbox, drafts replies in your voice and looks up who sent each email. It can book meetings from a thread. Sending needs your approval. It works with Gmail and Outlook. The Team plan starts at $29.99 per user a month, with 3,000 credits. A free start gives you $50 in credits for 7 days. Lindy says your data is "never sold or used to train models." It lists PIPEDA, Canada's privacy law.

Sources, checked October 22, 2026: pricing, Lindy for email.

Inbox Zero: for open-source fans

Inbox Zero is open source, and you can host it yourself. It sorts and labels mail, drafts replies in your voice, blocks cold email and briefs you before meetings. It works on top of Gmail and Outlook, and it has its own app. Starter is $20 per user a month, or $18 billed yearly. The email app is free. The AI features are paid, with a 7-day trial. It says it is "SOC 2 compliant." We found no statement about AI training on its pricing, home or Outlook pages.

Sources, checked October 22, 2026: pricing, getinboxzero.com, Inbox Zero for Outlook.

MailMaestro: for a low-cost add-in

MailMaestro adds AI to Outlook as an add-in, and to Gmail as a Chrome extension. It writes and improves emails, sums up long threads and runs AI agents that label, draft and follow up. Pro is $12 per seat a month. Paying yearly saves 20%. A free plan stays after the 14-day trial. Maestro Labs says: "Your data is never used to train AI models." It lists SOC 2 Type II.

Source, checked October 22, 2026: maestrolabs.com/pricing.

Achieve AI Email: we make this one

Achieve AI Email connects to Gmail or Microsoft 365. It sorts what comes in and drafts replies in your voice, learned from your sent folder. It flags and holds the risky ones: a refund over your limit, a legal question, an upset customer. You give us your FAQ, policies and prices, and every answer names the document it came from. People in Calgary set it up. We run it in shadow mode for a day or two, drafting but never sending, and fix what sounds wrong. Draft mode is the default. Hybrid auto-replies to the easy types of mail you pick. Full Auto, on Team and up, is locked behind a 30-day trust-building period and a checklist. One price covers the whole company: Solo CA$49, Team CA$129, Business CA$299 and Managed CA$799 a month. On standard plans, our AI provider may train on your email. See the table above.

Sources: our product page, Data FAQ and subprocessors.

Where Achieve AI Email loses to Fyxer

We sell Achieve AI Email, so read this part before the next one.

• Training. Fyxer says your data is never used to train other companies' models. On our standard plans, the AI company we use, MiniMax, may train on your email. A no-training plan costs more. Ask us for the price.
• Security papers. Fyxer lists SOC 2 Type II and ISO 27001. We have neither. We passed Google's OAuth restricted-scope verification on July 26, 2026, and a CASA Level 1 assessment. Fyxer shows CASA Tier 2, a higher level.
• Meeting notes and scheduling. Fyxer takes notes in your meetings and has a scheduling assistant. If you want those in your email tool, Fyxer fits better.
• Free plan. Fyxer has one, without drafts. We don't. Our self-serve plans have a 14-day free trial.
• Price for one person. Our Solo plan is CA$49 a month. Fyxer Pro is $49 a month per person. Same number, different currency. Several tools above cost less for one person.

Where Achieve AI Email does better

• One price per company. Fyxer charges per person. Five people on Fyxer Pro pay $245 a month. Our Team plan is CA$129 a month for up to 5 mailboxes and 10 users.
• People set it up. People in Calgary set it up and keep it tuned. We run it in shadow mode for a day or two, on your real mail, before it goes live.
• It can send, when you're ready. Fyxer never sends. Ours starts in Draft mode. Hybrid can answer the easy mail you pick. Full Auto, on Team and up, opens only after a 30-day trust-building period and a checklist.
• Answers show their source. Every answer names the document it came from, so you can check it instead of trusting it.
• You see every time we look. Each time our staff open your account, your Support History shows who, when, why and what they touched. The entries can't be deleted.
• Canadian hosting on request. Our data is hosted in the US, and we offer Canadian hosting if you need it. Fyxer lists EU, UK and US data regions, on Enterprise only. Our prices are in Canadian dollars.

How to choose

1. Which mail do you use? Gmail, Outlook, or a mix? Some tools work with only one.
2. Do you already pay for Microsoft 365 or Google Workspace? Try Copilot Chat or Gemini first. They may be enough.
3. Per person or per company? Count your people and your mailboxes. Then price each tool at its monthly rate.
4. Can an AI model learn from your email? Read each tool's own words in the table above. On our standard plans, it may.
5. Should it ever send on its own? Fyxer never does. Some tools can, if you let them.
6. Do you want help? Decide if you will set it up yourself, or want people to set it up and tune it for you.

Questions people ask